(Or Co-Presidents)

• Provides leadership and organizational oversight for the Club 

• Functions as the main liaison with the College and Alum Association, Leads monthly Board meetings & develops agenda 

• Serves as spokesperson/spokespersons for the Club 

• Solves problems or challenges promptly

• Oversees maintenance of the Club’s email address, delegates emailed tasks to other Board members, and ensures prompt replies to all questions or suggestions we receive

• Ensures Board Book remains up to date and revised as needed

• Acts for the President(s) upon request or in their absence 

• Conducts orientation and onboarding programs for new Board Members in the late summer/ early fall

• Initiates the Nominating Committee each spring 

• Manages all interviews of Board applicants and returning Board members, as well as exit interviews for any members who have stepped down or are stepping down at the end of their term

• Conducts the election of the incoming Board at the annual meeting 

• Conducts off-boarding of Board members who will not return the next year

• Organizes at least two Executive Committee planning meetings at the beginning and end of each year

• Provides experiential advice to Board leadership, Committee Chairs, and Membership  

• Connects contacts within the Mount Holyoke community, the Alum Association, and the College staff for the benefit of area alums and the Association

• Maintains membership on the Club’s Programming Committee and participates in Committee meetings

• Engages with Club committees that coincide with the Director’s professional and/or personal areas of expertise or interest, and acts as a contributor and advisor to such committees’ activities

• Facilitates securing donations of space or food and beverage, as needed

(Or Co-Vice Presidents of Programs)

• Coordinates various Club programs, with assistance from the Programs Committee, including the annual fall event, such as Back-to-School Brunch and Annual Meeting, held in late May or early June

• Leads monthly Programs Committee meetings

• Oversees events with the programming committee and other Board members, as needed 

• Maintains a list of available spaces for events and meetings with support from the Secretary

• Keeps program budgets and a summary of events and expenses to facilitate planning of future events

• Maintains the calendar of events on the Club’s official calendar and event planning tracker

(Or Co-Chairs)

• Lead communication of Club news and upcoming events via email, social media platforms, Club website, and with the Alum Association

• Involves the Board in determining the frequency, schedule, and content of each newsletter 

• Manages email list of alums interested in Club news

• Maintains and updates the Club website’s Board information and annual reports

• Facilitates other Board members’ access to social media accounts, website, and Club email account

• Maintains a checking account at a local bank with at least one of the President(s) listed as a co-signer on the account 

• Maintains records of income and disbursements every month

• Completes reimbursements to Board members promptly

• Files the annual financial statement (Form D) with the Alum Association each July

• Provides a tax-exempt form for eligible Club purchases to vendors

• Holds Club debit card and completes major expenses, as needed 

• Responsible for the Club’s physical mailbox and shares dues information with the Membership Chair

• Completes proposal for donation to the annual scholarship donation to the Alum Scholar Fund and shares with the Board for a vote. Ensures donation is processed in timely manner

• Maintains passwords for all web-based tools and ensures the appropriate Board members have access 

• Manages logistics for the monthly Board meetings

• Maintains a database of Club resources, such as caterers and available space for Club events 

• Compiles and distributes the current Board roster with contact information and associated list-serv or “Google Group” and WhatsApp Group  

• Maintains a database of all dues-paying Club members, including contact info, tier, and payment history, and provides this to the Treasurer for recordkeeping and in the annual report

• Regularly reviews the Club’s email, Eventbrite, and Stripe to ensure that all membership purchases are recorded accurately 

• Reviews event attendance lists to ensure that attendees are paying for tickets at their membership level

• Encourage non-members to join the Club

• Reaches out to alums who are new to the area using information sent by the College monthly to the President, which then gets forwarded to the Membership Chair

• Educates Board members about membership benefits and logistics

• At the end of the fiscal year, conduct a review of membership and prepare the database for the following year, including adding newly appointed honorary members

• Responsible for planning and administration of the biennial Vespers event in NYC

• Reserve the location of the concert and pre-concert reception in the spring prior 

• Coordinate with the College’s Music Director on needs and expectations in the spring prior

(Or Co-Chairs)

• Recent Alums are graduates of Mount Holyoke within the past five years 

• Organizes at least one event for Recent Alums each semester 

• Maintains files of program expenses and event summaries to facilitate planning and budgeting of future events 

• Responsible for Recent Alums outreach, including working with the Alum Association to identify and recruit local graduating seniors and those moving to New York City

• Encourages Recent Alums membership at Club events

(Or Co-Chairs)

• Serves as liaison to the regional Seven Sisters Clubs 

• Organizes joint events with the regional Seven Sisters Clubs (i.e., 1-3 a year)

• Ensures MHC-NYC provides appropriate support and/or resources for fellow Seven Sisters’ initiatives, including sharing each other’s events with our respective networks 

• Liaise between the Club, the College’s Office of Admission, and other city-wide Alum Admission Representative(s) to share information and plan events for a three-year term

• The College Admissions team administers training requirements for this role at the beginning of tenure, and these must be completed before interviewing or meeting with potential students 

• Plans local Admitted Students event for early April

• Responsible for planning and administration of Club events with support from the VP of Programs

• Plans and submits event budget to the Treasurer for approval before execution 

• Coordinates event production 

• Provides a summary of the event and its expenses at the end of each event to the Programs Chair(s)

• Responsible for communication of Club news and upcoming events via email, social media platforms, and Club website, and with the Alum Association

• Manages email list of alums interested in Club news

  • This includes sub-groups with particular interests (e.g., Recent Alums) for receiving specific emails or social media content